Payments are to be made by credit card or electronic funds transfer (EFT) via the 12 IKC online registration which opens 18 July 2023 at 08:00 PT (or 16:00 GMT). For EFT payments, details will be provided in the registration confirmation email. Please ensure EFT payments are received by 12 IKC within two weeks of each registration or the respective registration deadlines, whichever comes first. In case of a problem with payment please contact the Conference Secretariat at [email protected].  All fees are in Canadian Dollars (CAD). 

Full payment is required when registering for all items (eg. field trips and/or accompanying persons tickets to social events) except conference registration. Delegates have the option to pay conference registration in two parts. A 10% non-refundable deposit is required to secure conference registration and allows delegates to register for field trips, apply for financial support and submit short abstracts.  Full payment of conference registration is required by 24 February 2024. If full payment is not received by 24 February 2024, the conference registration will be cancelled, including any field trips, oral / poster presentation(s), associated accompanying persons tickets to social events, and any other items, in accordance with the refund policy. See Important Dates for more details.

All requests for cancellations of full delegate registration, accompanying person tickets to social events, and other programmes/events, and/or field trip registration must be received in writing by e-mail sent to the Conference Secretariat at [email protected]. Cancellations will not be accepted by telephone. All cancellations are subject to the limitations specified above and elsewhere on this website.

Delegate standard conference registration fees, if paid in full, will be refunded less a 10% administration fee until 24 February 2024. All 10% deposits are non-refundable. From 24 February to 21 April 2024 fully paid registration fees will be refunded less a 50% administration fee. There will be no refunds after 21 April 2024. Late registration fees are non-refundable.

Accompanying Persons tickets to social events will be refunded less a 10% administration fee until 21 April 2024. All 10% deposits are non-refundable. There will be no refunds after 21 April 2024.

Refunds for field trip registration fees resulting from cancellation by a delegate are less a 10% administration fee before 24 February 2024. Between 24 February and 21 April 2024 refunds will be 50% of the field trip registration fee(s). There will be no refunds after 21 April 2024.

Field trip participants, full conference delegates and accompanying persons must be over 19 years old.

There will be no onsite registration for conference delegates,  accompanying person programme and field trips. Registration fees for the conference for full delegate (standard and late), and all field trip fees are not transferable. Please see Cancellation and Refunds for further details.

It is expressly agreed that the members of the Organising Committee and the Conference Secretariat for the 12^th International Kimberlite Conference (12 IKC), their legal representatives, directors and employees, and their agents, officers and services, shall not be liable for any loss, injury or damage of any kind whatsoever suffered directly or indirectly by the person, possession or property of a conference participant or other person during or in connection with the events on the programme or any other activities of 12 IKC (inclusive of field trips) for any reason whatsoever no matter howsoever caused.

It is agreed that the 12 IKC Organising Committee and the 12 IKC Conference Secretariat, and their agents and officers, reserve the right to cancel at any time any, or all, of the programmes or other activities if this should appear necessary as a result of events which are beyond their control or which they cannot reasonably be expected to influence or for which they are not responsible. Without limiting the generality of the foregoing, such events shall include force majeure, government or other official regulations, natural disasters, strikes of any kind whatsoever, civil, international or other crises, or any other unforeseen occurrence. Decisions regarding the necessity for such cancellation shall be taken by the Organising Committee, or their agents, at their sole discretion and shall be final.

The 12 IKC Organising Committee reserves the right to change any aspect of the conference and field trips as they see fit (the 12 IKC website will be updated accordingly when possible). 

The 12 IKC Organising Committee reserves the right to refuse admission to the conference venues or participation in any other 12 IKC activities and field trips to any delegate who is considered to be a security risk and/or a disruptive influence on the orderly conduct of all aspects of the 12 IKC. Please refer to Code of Conduct page for further details.

It is the sole responsibility of each registrant to obtain all necessary travel documentation required to participate in the conference as well as any of the field trips they are registered for. The 12 IKC is not responsible for any costs or inconvenience incurred should the delegate not be permitted entry to, or depart from Canada or any of the provinces or properties visited as part of the conference field trips.

Please note that the general conditions of registration as well as specific conditions stated on the field trip webpages apply.

12 IKC registration fees do not include insurance for participants against personal injuries, sickness, theft or damage. This applies to any event associated with the conference including social events and field trips. Participants are advised to obtain whatever insurance they consider necessary. Foreign visitors to Canada may not be covered by their existing personal medical insurance plan. It is strongly recommended that participants, before leaving home, obtain appropriate short-term health and accident insurance that includes field trip activities.

12 IKC registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the conference and book your travel, you take out an insurance policy of your choice. The policy should include loss of fees/deposit through cancellation of your participation in the Conference, loss of international/domestic air fares through cancellation for any reason, loss of tour monies through cancellation for any reason including airline or related services strikes within Canada, failure to utilize tours or pre booked arrangements due to airline delay, force majeure or any other reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The 12 IKC does not take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

Many non-Canadians will require visas to visit Canada and attend the conference. 12 IKC takes no responsibility with respect to providing information about, or assisting with, potential non-Canadian delegates from any country obtaining a visa to visit Canada for the conference. Delegates are advised that visa applications can be a lengthy process and should apply well in advance.