Registration

We’re excited to announce that 12 IKC registration will open Monday, 10 August 2020!

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Conference delegate Registration

Note: All fees are provisional until registration opens. All fees are in Canadian Dollars (CAD). Approximate equivalents in US Dollar (USD) are provided for guidance). As of Q3 2019 $1 CAD = $~0.75 USD.

 

Conference delegate Registration Deadlines

Registration at Standard Rate Opens1Monday, 10 August, 2020 at 08:00 PT (or 16:00 GMT)
Registration Cancellation by Delegate Less 10% ClosesMonday, 01 February, 2021
Registration Cancellation by Delegate Less 50% ClosesThursday, 15 April, 2021
Registration at Standard Rate ClosesWednesday, 30 June, 2021
Late Registration at Higher Rate Opens2Thursday, 01 July, 2021
All Registration ClosesSaturday, 31 July, 2021
1Registration is limited to 480 delegates. 
2No cancellation requests for late registration will be considered.
  1. Registration for the conference including its technical sessions is limited to 480 delegates due to space restrictions in the Lecture Hall(s) at the conference hotel: Chateau Nova Hotel. Registration for the conference is on a first come, first served basis.

  2. The 12 IKC conference full delegate registration fee includes:

    Technical Sessions:
    Special and Scientific Theme Keynotes, as well as Oral and Poster Presentations.

    Conference Social Events and Networking with the Diamond and Kimberlite World

  • 12 IKC Icebreaker on Sunday 15 August 2021
  • Morning Coffee/Tea Breaks near the Lecture Hall(s) (1 per day for 5 days)
  • Lunches (1 per day for 4 days; no lunch is provided Wednesday 18 August 2021 before the free afternoon)
  • Afternoon Coffee/Tea at the Poster Hall Bar (1 per day for Monday, Tuesday, and Thursday)
  • Poster Session Cash Bars (1 per day for Monday, Tuesday, and Thursday)
  • 12 IKC Farewell Dinner on Friday 20 August 2021


    Preferential Hotel Rates:
    Reduced room rates for 12 IKC selected hotels in Yellowknife include the two conference venues. The 12 IKC Organising Committee strongly recommends that you book your accommodation as soon as possible because there are a limited number of hotel rooms and August is one of Yellowknife’s high seasons! Booking at 12 IKC hotels is now open and all hotels have reasonable cancellation policies, so we advise you to secure your rooms as soon as possible.

    Registration Materials

  • Printed conference programme including details of the Oral and Poster Sessions and the Social Functions
  • 12 IKC long abstracts (digital)
  • 12 IKC field trip guides (digital) if attending any field trips


    Opportunity to Submit maximum two (2) Abstracts:
    to apply to participate in the technical sessions. Note: There will be no short or long abstract submission fee.

    Conference Proceedings Volume(s): one hard copy (subject to sufficient 12 IKC post-conference funds).

    12 IKC Field Trips: Access to registration on a first come, first served basis for field trips which offer the unparalleled opportunity to visit all of the diamond mines in Canada and more.

    12 IKC Short Courses: Access to registration on a first come, first served basis for short courses  facilitated by the experts in the field. This is the first time short courses are being offered at any IKC. Please note that some of the Short Courses will be offered to non-delegates, so we advise you to secure your place soon.

  1. The full delegate fee increases on 01 July 2021. Late registration rates are $1,750 (CAD ~$1,315 USD) for full delegate conference registration. Late registration fees are non-refundable.

  2. Delegate and accompanying person conference registration ends on 31 July 2021.

  3. In order to be able to attend any part of the the conference, delegates and accompanying persons must sign and submit to the Conference Secretariat the 12 IKC Liability Waiver and Consent Form by 15 July 2021 if not already submitted as part of field trip registration.

  4. Any accompanying person wishing to attend all or part of the conference technical sessions needs to (i) register as a full delegate and pay the full registration fee and (ii) complete the 12 IKC Liability Waiver and Consent Form PDF form by 15 July 2021. The form will be provided with registration confirmation.

  5. Fully registered conference delegates and accompanying persons may pick up their registration kits from 12:00 Sunday 15 August 2021 onwards at the 12 IKC Registration Desk in the conference hotel: Chateau Nova Hotel.

  6. Refunds for conference registration due to delegate cancellation will be refunded less a 10% administration fee until 01 February 2021. All 10% deposits are non-refundable. From 01 February to 15 April 2021 fully paid registration fees will be refunded less a 50% administration fee. There will be no refunds after 15 April 2021. Late registration fees are non-refundable.

  7. Refunds for accompanying persons registration due to delegate cancellation will be refunded less a 10% administration fee until 30 June 2021. All 10% deposits are non-refundable. There will be no refunds after 30 June 2021.

  8. All fees are provisional until registration opens. All fees are in Canadian Dollars (CAD). Approximate equivalents in US Dollar (USD) are provided for guidance). As of Q3 2019 $1 CAD = $~0.75 USD.

  9. Registration fees do not include travel or accommodation.

  10. Information provided via the 12 IKC website should be considered provisional until the conference registration opens.

  11. General conditions of registration (see below) apply.

 

Accompanying Persons Registration

Accompanying persons (AP) are welcome at the conference. The AP programme can be purchased in the following three parts:

– City Tour (Monday morning, 16 August 2021)
– Scenic Drive and Hike, including picnic lunch (Tuesday morning, 17 August 2021)
– Lake Cruise, Sight-seeing and Bird-watching, including lakeshore fresh fish lunch (Thursday morning, 19 August 2021)

Sunday, 15 August, 2021
*Single Tickets

Friday, 20 August, 2021
*Single Tickets

Accompanying persons can also register on a “first come, first served basis” for Field Trips POST-FT02A, PRE-FT03A, PRE-FT03B, FT04 A, B, C, D, E and G.

Note: All fees are provisional until registration opens. All fees are in Canadian Dollars (CAD). Approximate equivalents in US Dollar (USD) are provided for guidance). As of Q3 2019 $1 CAD = $~0.75 USD.

 

Accompanying persons registration Deadlines

Registration at Standard Rate Opens1Monday, 10 August, 2020 at 08:00 PT (or 16:00 GMT)
Registration Cancellation by Delegate Less 10% ClosesMonday, 30 June, 2021
All Registration ClosesSaturday, 31 July, 2021
1Registration is limited to two accompanying persons per fully registered conference delegate.
  1. Registration for the conference including its technical sessions is limited to 480 delegates due to space restrictions in the Lecture Hall(s) at the conference hotel: Chateau Nova Hotel. Registration for the conference is on a first come, first served basis.

  2. The 12 IKC conference full delegate registration fee includes:

    Technical Sessions:
    Special and Scientific Theme Keynotes, as well as Oral and Poster Presentations.

    Conference Social Events and Networking with the Diamond and Kimberlite World
  • 12 IKC Icebreaker on Sunday 15 August 2021
  • Morning Coffee/Tea Breaks near the Lecture Hall(s) (1 per day for 5 days)
  • Lunches (1 per day for 4 days; no lunch is provided Wednesday 18 August 2021 before the free afternoon)
  • Afternoon Coffee/Tea at the Poster Hall Bar (1 per day for Monday, Tuesday, and Thursday)
  • Poster Session Cash Bars (1 per day for Monday, Tuesday, and Thursday)
  • 12 IKC Farewell Dinner on Friday 20 August 2021


    Preferential Hotel Rates:
    Reduced room rates for 12 IKC selected hotels in Yellowknife include the two conference venues. The 12 IKC Organising Committee strongly recommends that you book your accommodation as soon as possible because there are a limited number of hotel rooms and August is one of Yellowknife’s high seasons! Booking at 12 IKC hotels is now open and all hotels have reasonable cancellation policies, so we advise you to secure your rooms as soon as possible.

    Registration Materials

  • Printed conference programme including details of the Oral and Poster Sessions and the Social Functions
  • 12 IKC long abstracts (digital)
  • 12 IKC field trip guides (digital) if attending any field trips

    Opportunity to Submit maximum two (2) Abstracts: to apply to participate in the technical sessions. Note: There will be no short or long abstract submission fee.

    Conference Proceedings Volume(s): one hard copy (subject to sufficient 12 IKC post-conference funds).

    12 IKC Field Trips: Access to registration on a first come, first served basis for field trips which offer the unparalleled opportunity to visit all of the diamond mines in Canada and more.

    12 IKC Short Courses: Access to registration on a first come, first served basis for short courses  facilitated by the experts in the field. This is the first time short courses are being offered at any IKC. Please note that some of the Short Courses will be offered to non-delegates, so we advise you to secure your place soon.

  1. The full delegate fee increases on 01 July 2021. Late registration rates are $1,750 (CAD ~$1,315 USD) for full delegate conference registration. Late registration fees are non-refundable.

  2. Delegate and accompanying person conference registration ends on 31 July 2021.

  3. In order to be able to attend any part of the the conference, delegates and accompanying persons must sign and submit to the Conference Secretariat the 12 IKC Liability Waiver and Consent Form by 15 July 2021 if not already submitted as part of field trip registration.

  4. Any accompanying person wishing to attend all or part of the conference technical sessions needs to (i) register as a full delegate and pay the full registration fee and (ii) complete the 12 IKC Liability Waiver and Consent Form PDF form by 15 July 2021. The form will be provided with registration confirmation.

  5. Fully registered conference delegates and accompanying persons may pick up their registration kits from 12:00 Sunday 15 August 2021 onwards at the 12 IKC Registration Desk in the conference hotel: Chateau Nova Hotel.

  6. Refunds for conference registration due to delegate cancellation will be refunded less a 10% administration fee until 01 February 2021. All 10% deposits are non-refundable. From 01 February to 15 April 2021 fully paid registration fees will be refunded less a 50% administration fee. There will be no refunds after 15 April 2021. Late registration fees are non-refundable.

  7. Refunds for accompanying persons registration due to delegate cancellation will be refunded less a 10% administration fee until 30 June 2021. All 10% deposits are non-refundable. There will be no refunds after 30 June 2021.

  8. All fees are provisional until registration opens. All fees are in Canadian Dollars (CAD). Approximate equivalents in US Dollar (USD) are provided for guidance). As of Q3 2019 $1 CAD = $~0.75 USD.

  9. Registration fees do not include travel or accommodation.

  10. Information provided via the 12 IKC website should be considered provisional until the conference registration opens.

  11. General conditions of registration (see below) apply.

 

Field Trip Registration Fees

See Field Trip Overview and Individual Pages for more details on each Field Trip

PRE-FT01A – Northwest Territories Diamond Mines
(with hotel + breakfast)
$2,800 – $3,600 (CAD; ~$2,100 ~$2,700 USD)
PRE-FT01B – Northwest Territories Diamond Mines
(without hotel, with breakfast)
$1,900 – $2,600 (CAD; ~$1,425 ~$1,950 USD)
POST-FT02A – Kimberlites Across Canada$3,500 (CAD; ~$2,625 USD)
POST-FT02B – Kimberlites Across Canada$2,900 (CAD; ~$2,175 USD)
POST-FT02A+B – Kimberlites Across Canada$6,900 (CAD; ~$5,175 USD)
PRE-FT03A and PRE-FT03B – Slave Craton Geology$150 (CAD; ~$115 USD)
PRE-FT04 and POST-FT04 – Northwest Territories Kimberlite Drill Core Collection$150 (CAD; ~$115 USD)
POST-FT05 – Advances in Drift Prospecting for Kimberlite in Canada$1,800 (CAD; ~$1,350 USD)

Note: All fees are provisional until registration opens. All fees are in Canadian Dollars (CAD). Approximate equivalents in US Dollar (USD) are provided for guidance). As of Q3 2019 $1 CAD = $~0.75 USD.

 

Field Trip Registration Deadlines

Field Trip Registration Opens1, 2, 3Monday, 10 August,  2020 at 08:00 PT (or 16:00 GMT)
Field Trip Cancellation Less 10% Admin Closes3Monday, 01 February, 2021
Field Trip Proceeding ConfirmationMonday, 01 March, 2021
Field Trip Cancellation Less 50% Admin ClosesTuesday, 06 April, 2021
Field Trip Registration 01 and 02 ClosesThursday, 15 April, 2021
Field Trip Registration 03 and 04 and 05 ClosesSaturday, 31 July, 2021

1Field trip registration fees to be paid in full at time of registration.
2Field trip registration requires at least a 10% non-refundable deposit on conference registration. 
3Remaining balance of conference registration fee is required by 1 February 2021.

Please note

  • Registration for Field Trip FT05 is restricted to participants of Short Course SC05 until 01 March 2021.
  1. Registration for field trips is on a first come, first served basis (limited to one place per field trip for each registered delegate or when applicable accompanying person). Registration for Field Trip 05 will be open to only fully-registered conference delegates who have also registered for Short Course SC05. If Short Course SC05 and Field Trip FT05 are confirmed on 1 March 2021, any remaining places on FT05 will be offered to other fully-registered conference delegates until 31 July 2021.

  2. Conference delegates will not be considered for field trip registration unless they have paid at least a 10% non-refundable deposit of the conference registration fee. Full payment of the conference registration fee is required by 01 February 2021.

  3. Registration by conference delegates for the field trips requires full payment of the appropriate field trip fee at the time of field trip registration.

  4. Accompanying persons can register for Field Trips POST-FT02A, PRE-FT03A, PRE-FT03B, FT04 A, B, C, D, E and G. Other 12 IKC Field Trips are not open to registration by Accompanying Persons.

  5. If any of the field trips are cancelled by 12 IKC prior to 01 February 2021 for reasons such as, but not limited to, insufficient participation, field trip payments will be refunded in full. However, delegates may be offered places on other field trips, which they can accept at their discretion, and transfer any previously paid field trip fees. Minimum capacity for each field trip is at the discretion of the field trip leader.

  6. Refunds for field trip registration fees due to delegate cancellation will be refunded less a 10% administration fee if cancellation occurs prior to 01 February 2021. Delegate cancellation between 01 February and 06 April 2021 will be refunded less a 50% administration fee. There will be no refunds for field trip registrations after 06 April 2021 for delegate cancellations.

  7. In order to be able to attend the field trips, delegates must sign and submit to the Conference Secretariat the 12 IKC Liability Waiver and Consent Form by 31 July 2021.

  8. All persons undertaking field trips do so at their own risk. Field trip participants should anticipate being required to complete waivers of liability or indemnity forms as required by properties being visited especially the operating diamond mines. Field Trips FT01 and FT02 participants are also required to supply personal information such as full names, age, gender and passport numbers with expiry dates at the time of registration and a passport scan must be supplied by 15 April 2021. Passport scans will be collected through a secure registration link. Please note that there may be restrictions during field trips with regards to personal protective equipment, security, sampling, alcohol testing, photographic and other electronic equipment. Any diamond(s) found by field trip participants (pick-ups) remain the property of the host mine or project and should be handed to mine/project officials immediately. Field trip participants may have to undergo safety and security inductions prior to mine visits.

  9. Field trip participants while on company properties such as mines are subject to all company regulations, safety, security and other procedures and restrictions. They may reserve the right to restrict admittance. Failure to comply will result in the delegate being required to withdraw from the trip at that point at their own cost.

  10. Field trip leaders have the right to require that a participant withdraws from the field trip immediately, at their cost, should that participant demonstrate inappropriate behaviour or jeopardise the safety and security of other field trip participants.

  11. Participants on a field trip must ensure that they have an adequate supply of any personal medications and money that they may require during the trip. In order not to interfere with field trip schedules, unplanned stops will not be possible.

  12. General conditions of registration (see below) apply.

 

Short course registration

See Short Course Overview and Individual Pages for more details on each Short Course.

POST-SC01: Geology of Diamonds – Reviews in Mineralogy & Geochemistry

$535 full rate (CAD; ~$400 USD)

$335 student rate (CAD; ~$250 USD)

PRE-SC02 and POST-SC02: The G-Cubed Toolbox: Capturing Full Value from Public-Domain Kimberlitic Indicator Mineral and Microdiamond Data$700 (CAD; ~$525 USD)
PRE-SC03 and POST-SC03: Introduction to Kimberlites: Geology, Terminology, Emplacement and Economics$1,900 (CAD; ~$1,425 USD)
PRE-SC04: Principles of Rough Diamond Valuation

$250 full rate (CAD; ~$190 USD)

$150 student rate (CAD; ~$115 USD)

POST-SC05: Advances in Drift Prospecting for Diamonds: Using Glacial Processes to Unravel Dispersal Paths

$450 full rate (CAD; ~$340 USD)

$300 student rate (CAD; ~$225 USD)

Note: All fees are provisional until registration opens. All fees are in Canadian Dollars (CAD). Approximate equivalents in US Dollar (USD) are provided for guidance). As of Q3 2019 $1 CAD = $~0.75 USD.

 

Short course Registration Deadlines

Short Course Registration Opens1, 2, 3Monday, 10 August,  2020 at 08:00 PT (or 16:00 GMT)

Short Course Cancellation by Delegate Less 10% Admin Closes3

Monday, 01 February, 2021
Short Course Proceeding ConfirmationMonday, 01 March, 2021

Short Course Cancellation by Delegate Less 50% Admin Closes

Tuesday, 06 April, 2021
Short Course Registration ClosesSaturday, 31 July, 2021

1Short Course fees to be paid in full at time of registration.
2Short course registration for SC03 and before 01 March for SC02, SC04 and SC05 requires at least a 10% non-refundable deposit on conference registration. 
3Remaining balance of conference registration fee is required by 01 February 2021. 

Please note

  • Short Course SC01 is a joint event between 12 IKC and the Mineralogical Society of America and hence registration will be open to both 12 IKC delegates and non-delegates. 
  • Short Courses SC02, SC04 and SC05 will be offered to 12 IKC delegates only before 01 March 2021, after which the registration will be open to non-delegates subject to availability.
  • Short Course SC03 is open to 12 IKC delegates only.
  • Registration for Field Trip FT05 is restricted to participants of Short Course SC05 until 01 March 2021.
  1. Registration for short courses is on a first come, first served basis (limited to one place per short course for each registered delegate) and Short courses SC01, SC02, SC04 and SC05 will be offered to non-delegates (see details above) after 01 March 2021.

  2. Conference delegates will not be considered for short course registration unless they have paid in full for the short course.

  3. If any of the short courses are cancelled by 12 IKC prior to 01 March 2021 for reasons such as, but not limited to, insufficient participation, short course payments will be refunded in full. However, delegates may be offered places on other short courses, which they can accept at their discretion, and transfer any previously paid short course fees. Minimum capacity for each short course is at the discretion of the short course facilitator.

  4. Refunds for short course registration fees due to delegate cancellation will be refunded less a 10% administration fee if cancellation occurs prior to 01 February 2021. Delegate cancellation between 01 February and 06 April 2021 will be refunded less a 50% administration fee. There will be no refunds for short courses after 06 April 2021 for delegate cancellations.

  5. Short courses registration fees do not include travel to short course location or accommodation.

  6. General conditions of registration (see below) apply.

Terms and conditions

Payments are to be made by credit card or electronic funds transfer (EFT) via the 12 IKC online registration which opens 10 August 2020 at 08:00 PT (or 16:00 GMT). For EFT payments, details will be provided in the registration confirmation email. Please ensure EFT payments are received by 12 IKC within two weeks of each registration or the respective registration deadlines, whichever comes first. In case of a problem with payment please contact the Conference Secretariat at [email protected] . All field trip, short course and conference registration fees are denominated in Canadian Dollars (CAD) currency. All fees are provisional until registration opens. All fees are in Canadian Dollars (CAD). Approximate equivalents in US Dollar (USD) are provided for guidance). As of Q3 2019 $1 CAD = $~0.75 USD.

Full payment is required when registering for all items (eg. field trips and/or short courses) except conference registration. Delegates and accompanying persons have the option to pay conference registration in two parts. A 10% non-refundable deposit is required to secure conference registration and allows delegates to register for field trips and/or short courses, apply for financial support and submit short abstracts. To pay only 10% of the registration fee, click the 10% payment box inside the “Total Payment” section on the “Preview and Payment” page of the online registration process. Full payment of conference registration is required by 01 February 2021. If full payment is not received by 01 February 2021, the conference registration will be cancelled, including any field trips, short courses, oral / poster presentation(s), associated accompanying persons, and any other items, in accordance with the refund policy. See Important Dates for more details.

All requests for cancellations of full delegate registration, accompanying person registration, field trip or short course registration must be received in writing by e-mail sent to the Conference Secretariat at [email protected]. Cancellations will not be accepted by telephone. All cancellations are subject to the limitations specified above and elsewhere on this website.

Delegate standard conference registration fees, if paid in full, will be refunded less a 10% administration fee until 01 February 2021. All 10% deposits are non-refundable. From 01 February to 15 April 2021 fully paid registration fees will be refunded less a 50% administration fee. There will be no refunds after 15 April 2021. Late registration fees are non-refundable.

Accompanying Persons registration fees will be refunded less a 10% administration fee until 30 June 2021. All 10% deposits are non-refundable. There will be no refunds after 30 June  2021.

Refunds for field trip and short courses registration fees resulting from cancellation by a delegate are less a 10% administration fee before 01 February 2021. Between 01 February 2021 and 06 April 2021 refunds will be 50% of the field trip registration fee(s). There will be no refunds after 06 April 2021.

Field trip participants, short course participants, full conference delegates and accompanying persons must be over 19 years.

There will be no onsite registration for conference delegates,  accompanying person programme, field trips and short courses. Registration fees for the conference for both full delegate and accompanying persons (standard and late), and all field trip and short course fees are not transferable. Please see Cancellation and Refunds for further details.

It is expressly agreed that the members of the Organising Committee and the Conference Secretariat for the 12th International Kimberlite Conference (12 IKC), their legal representatives, directors and employees, and their agents, officers and services, shall not be liable for any loss, injury or damage of any kind whatsoever suffered directly or indirectly by the person, possession or property of a conference participant or other person during or in connection with the events on the programme or any other activities of 12 IKC (inclusive of field trips and short courses) for any reason whatsoever no matter howsoever caused.

It is agreed that the 12 IKC Organising Committee and the 12 IKC Conference Secretariat, and their agents and officers, reserve the right to cancel at any time any, or all, of the programmes or other activities if this should appear necessary as a result of events which are beyond their control or which they cannot reasonably be expected to influence or for which they are not responsible. Without limiting the generality of the foregoing, such events shall include force majeure, government or other official regulations, natural disasters, strikes of any kind whatsoever, civil, international or other crises, or any other unforeseen occurrence. Decisions regarding the necessity for such cancellation shall be taken by the Organising Committee, or their agents, at their sole discretion and shall be final.

The 12 IKC Organising Committee reserves the right to change any aspect of the conference, field trips and short courses as they see fit (the 12 IKC website will be updated accordingly when possible). All fees presented here are estimates and may not reflect the actual cost in 2021 due to circumstances beyond our control.

The 12 IKC Organising Committee reserves the right to refuse admission to the conference venues or participation in any other 12 IKC activities, field trips and short courses to any delegate who is considered to be a security risk and/or a disruptive influence on the orderly conduct of all aspects of the 12 IKC.

It is the sole responsibility of each registrant to obtain all necessary travel documentation required to participate in the conference as well as any of the field trips they are registered for. The 12 IKC is not responsible for any costs or inconvenience incurred should the delegate not be permitted entry to, or depart from Canada or any of the provinces or properties visited as part of the conference field trips.

Please note that the general conditions of registration as well as specific conditions stated on the field trip webpages apply.

12 IKC registration fees do not include insurance for participants against personal injuries, sickness, theft or damage. This applies to any event associated with the conference including social events, field trips, short courses and accompanying person programme. Participants are advised to obtain whatever insurance they consider necessary. Foreign visitors to Canada may not be covered by their existing personal medical insurance plan. It is strongly recommended that participants, before leaving home, obtain appropriate short-term health and accident insurance that includes field trip activities.

12 IKC registration fees do not include insurance of any kind. It is strongly recommended that at the time you register for the conference and book your travel, you take out an insurance policy of your choice. The policy should include loss of fees/deposit through cancellation of your participation in the Conference, loss of international/domestic air fares through cancellation for any reason, loss of tour monies through cancellation for any reason including airline or related services strikes within Canada, failure to utilize tours or pre booked arrangements due to airline delay, force majeure or any other reason, medical expenses, loss or damage to personal property, additional expenses and repatriation should travel arrangements have to be altered. The 12 IKC does not take any responsibility for any participant failing to arrange their own insurance. This insurance is to be purchased in your country of origin.

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